DIRECTED ENERGY PROFESSIONAL SOCIETY Directed Energy to DC Exhibition 1-3 April 2014 Washington, DC Timeline   Exhibit Application   Security   Exhibit Options & Fees   Accommodations   Contacts   The Directed Energy to DC Exhibition (DE2DC) is part of the Directed Energy Outreach Campaign, which has been successfully educating decision makers and warfighters on RF and laser directed energy weapons technologies and capabilities since January 2009. The DE2DC Exhibition provides an opportunity for Government and industry from across the United States to exhibit mature directed energy hardware at the Pentagon and on Capitol Hill. DEPS is pleased to offer this opportunity for the third consecutive year. The 2014 DE2DC Exhibition will be held in Washington DC on 1-3 April 2014. The event begins with a poster reception at the Rayburn House Office Building on Tuesday evening, followed by the Pentagon Courtyard exhibition on Wednesday. The event closes with an exhibition at the Rayburn House Office Building on Thursday. Exhibit space at the Rayburn House is limited, offering 6x10 foot space with table, suitable for exhibits and posters. The Pentagon Courtyard exhibition offers large 10x10 tented spaces, suitable for exhibits, posters, and large hardware. Exhibit spaces will be distributed on a first come, first serve basis. The DE Caucus, co-chaired by Representative Doug Lamborn (R-CO) and Jim Langevin (D-RI), will be our host at the capital and ASD (R&E) is our host at the Pentagon. Exhibit Options & Fees Rayburn House Office Building Evening Reception , Tuesday, 1 April 1600-1900 DEPS Sponsors: $1000; Others: $1200 Includes 2x2 poster space and two attendees Posting of material beginning 1500 and completed no later than 1600 when the reception begins. Pentagon Courtyard Exhibit, Wednesday, 2 April 1100-1400 DEPS Sponsors: $2000; Others: $2300 Includes 10x10 tented space, table, two chairs, and two attendees (electricity may be requested) Setup begins at 0700 until 1030 and tear down immediately following the exhibition Rayburn House Office Building Atrium Exhibition, Thursday, 3 April 1100-1400 DEPS Sponsors: $1800; Others: $2100 Includes 6x10 space, table, two chairs, and two attendees Standard wall socket electricity available, bring your own power strip and extention cord Participation in Rayburn House Reception also included for two attendees Set up begins at 0800 until 1030 and tear down immediately following the exhibition Exhibit Application To submit an application to exhibit at the Directed Energy to DC Exhibition, please complete this online exhibition application. Once DEPS receives your exhibit application, please have your staff submit this exhibit staff registration form. If you have any questions, please contact Cynnamon Spain. Please note that due to security requirements, the last day to submit an exhibit application will be Tuesday, 18 March. All staff registrations should be completed by Monday, March 24. A $50 fee will be charged for changes in staff after this time. Accommodations The recommended hotel for this event is the Residence Inn Arlington Pentagon City, 550 Army Navy Drive, Arlington, VA 22202. We have reserved a block of rooms at reduced rate at the Residence Inn for Exhibitors at this event. To reserve a room, call reservations at 1-888-236-2427 and ask for the 'DE 2 DC Group Room Block at the Residence Inn, Pentagon City'. Make your reservations early; the room block will expire on 6 March 2014. Please note that this hotel charges a parking fee of $23 per day. The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies. Timeline for Exhibitors Rayburn Reception Posters Poster setup begins at 1500 on Tuesday, 1 April with setup complete no later than 1600 when the reception begins. The specific room at the Rayburn House will be posted once confirmed. Reception hours are scheduled for 1600 to 1900, and posters should be removed immediately after. Any posters left after 2000 will be destroyed. Pentagon Displays If you need to drive your items into the Pentagon, you will need to arrive at the Residence Inn no later than 0700 on 2 April in order to join the caravan to have your vehicle swept. We are all required to arrive at the same time. Similarly, you must return your vehicle to be swept by 1400 that afternoon. Set up times for the Pentagon will be 0700 to 1030 Wednesday 2 April with display times from 1100 to 1400. Tear down will begin immediately following the exhibition, with all items moved out as quickly as possible. Rayburn Displays All items for display must begin entering Capitol Police security no later than 0700 on Thursday, 3 April in order to be cleared for our load in to the Rayburn Building, which will begin at 0900. Display hours are set for 1100 to 1400, with tear down promptly at 1400 and completed as quickly as possible. Shipping & Transport To help with crunched set up times and security, DEPS will have moving vans available to aid in transport of large items to and from the Pentagon and Rayburn House exhibitions. Arrangements for space need to be confirmed via email to Cynnamon Spain at Cynnamon@deps.org no later than 1200 Monday, 10 March. DEPS staff will be available at the Residence Inn hotel Sunday 30 March from 1200 to 1700 and Monday 31 March from 1000 to 1500 to receive items for the transport. The vans can transport items to and from Rayburn and to and from the Pentagon. DEPS staff will available to receive items shipped to the Residence Inn on Thursday, 27 March and Friday, 28 March. Clearly mark all packages with your company name visible and ship to the Residence Inn Pentagon City, "Attention Cynnamon Spain, DE2DC Event",550 Army Navy Drive, Arlington, VA 22202. Hand carried items can be dropped off Sunday 30 March from 1200 to 1700 and Monday 31 March from 1000 to 1500. Contact Cynnamon Spain with any questions. Security All Persons participating in the DE2DC event, including delivery drivers and set up personnel, must submit the following security information to DEPS no later than end of day 13 March 2014. The subject of your request is "Visitor Certification" and should be on agency letterhead or on a form that includes all of the required information. For each individual, the request must include: Full name SSN Full location and date of birth If no clearance exists for the individual then, signed verification of U.S. Citizenship is required Dates of Visit Purpose of Visit POC in individual's agency Background investigation date (clearance date) if no investigation please write "No background investigation, Please run an NCIC check" If we have to run the background check it will take longer than 72 hours to process This information can be faxed to Tiffany Bjelke, DEPS FSO 505-998-4917 or emailed to tiffany@deps.org Note: If you have access to the Joint Personnel Adjudication System (JPAS) then please send visit notification via JPAS with: Purpose of Visit: DE2DC Point of contact: Tiffany Bjelke POC Phone: (505) 998-4910 Visited SMO: 1LNJ44 Dates of visit: 1-3 April 2014 Please contact Tiffany at 505-998-4910 if you have any questions. Contacts James Horkovich 520 548-3871 JHorkovich@deps.org Cynthia Kaiser 505 249-9117 CKaiser@deps.org Cynnamon Spain 505 998-4910 Cynnamon@deps.org   Copyright 2014 Directed Energy Professional Society   DHTML/JavaScript Menus by OpenCube

Last updated: 19 March 2014