Location & Accommodations
Fees & Registration
Co-Sponsored by the
Moving Forward: Making DE Happen
The Directed Energy (DE) Systems Symposium focuses on systems aspects of DE in a limited-attendance environment. The eighth DE Systems Symposium consists of co-located technical sessions organized by six separate conferences, with joint technical and plenary sessions to encourage discussion outside narrow technical limits. The objective of this symposium is to provide a forum for the interchange of ideas and to focus on near term demonstrations of
Portions of the Symposium will be conducted at the Secret level, and attendance at all sessions will be limited to U.S. citizens with security clearances, who are employees of the U.S. Government or its contractors. See Security below.
An overview of the Systems Symposium agenda is provided in the table below.
The conferences of the eighth annual DE Systems Symposium will publish all presentations (and papers) that have been properly released by a sponsoring government agency and have proper classification markings. See our Online Store for proceedings from previous Systems Symposia.
The DE Systems Symposium returns to its popular Monterey location this year. This classified symposium will be held on the campus of the Naval Postgraduate School (NPS). Directions to NPS is available through their web pages. The site consist of multiple buildings and a map of the location of sessions will be available on site for registrants.
Arrangements have been made with the Hyatt Regency Monterey to provide sleeping rooms at the current government per diem rate for our attendees. To take advantage of these rates, use this online reservations system, or call the hotel directly at 831-372-1234 and mention that you are attending this DEPS meeting. Make your reservation early; the room block will expire on 5 August. Note this hotel enforces a 48-hour cancellation policy.
The Hyatt and NPS are within close walking distance. Although a shuttle bus will be available, most Symposium attendees have chosen to walk between venues. Private auto access to NPS is restricted, and parking is extremely limited.
The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer companion meal options at an additional cost. Our full meal option includes all meals that are provided for regular attendees including any evening and specialty functions that may be planned. For those companions who do not want to be tied to scheduled meal functions, we also offer a reception only option, which includes only the Tuesday evening reception. Companion reception tickets can be purchased either with your symposium registration (below), or separately using this online companion registration form.
Upon arrival, those checking the "companion information needed" box on the registration will be provided a welcome packet with information on local points of interest. To assist companions in making plans for their stay, an onsite specialist will meet with interested parties on the first day of the meeting, providing access, individually or as a group, to local attractions and/or tours.
DEPS is pleased to offer two of our unclassified, public release short courses via webcast: Introduction to Wave Optics Beam Propagation and Aero Optics. Webcasting will be be synchronous, that is, available only in real time. (Note that the Systems Symposium is being held in Pacific time zone.) Persons requesting the short course webcast will receive the course notes before the course begins assuming they sign up in time for shipping. A means for asking questions of the instructor will be available. The courses provided 0.35 CEU each.
Fees for viewing the webcast courses are the same as if attending in person. These fees are for a single viewer on a single display. If more than one person is planning to view the webcast, please contact DEPS for group rates at 505-998-4910 or email Cynnamon at email@example.com
Note: To receive the webcast, your computer must have Adobe Flash 2011 installed. We do not recommend participation using a wireless 3G connection and have not tested the system at 4G.
Register to receive the webcasted courses of the Systems Sympoisum by completing this online webcast registration form.
*Note: Full time students will be admitted at no fee provided they (1) agree to minimal daily service, or (2) are making a presentation. If these conditions are not met, students will be required to pay the full registration fee.
Your registration includes attendance at the technical sessions, a copy of the proceedings, attendance at receptions, breakfast, lunch, and break refreshments. One may join DEPS for $40 at the time of registration and qualify for members registration fees. Please note that memberships purchased here will expire on 31 Dec 2013.
Short course registrations include participation in the classroom activities, student materials, refreshments, and Continuing Education Unit (CEU) credits. Two half-day classes can be selected for the price of the full-day class. Persons registering for the webcast short courses course are charged the same fees as in-person registrants.
Please select from one of the following options.
Persons requesting cancellation through 29 July will receive a full refund. Cancellations after 29 July are subject to a $100 cancellation fee. No refunds will be given after 22 August.
Please note that any visit requests received in JPAS for the Systems Symposium will be retained for use in August. Visit requests do not need to be resent.
Attendance at the Systems Symposium and its short courses is restricted to U.S. citizens who are employees of the U.S. government or its contractors, and who possess a minimum of a Secret personnel clearance. Instructions for submitting classified visit requests are provided below.
Please note that some sessions at the Symposium are likely to be covered by Distribution Limitation D, which restricts participation in those sessions to employees of the U.S. Department of Defense or its contractors. If you do not meet this requirement, you will be unable to attend such sessions, even though you have a classified visit request on file.
Note: Registered companions and exhibit staff who do not attend program sessions do not have to meet these security requirements.
DoD Government/Contractor Visit Instructions
Eligibility and access for all DoD government and contractor attendees will be verified using JPAS. Please send a visit notification to JPAS SMO DEPS8T823 with the following information:
Non-DoD Government/Contractor Visit Instructions
Please fax a visit authorization letter to:
Note that all visit notification actions must be completed no later than 10 August 2013.
A picture ID will be required at check-in and upon entry into the classified sessions.
Videotaping or audio recording of any session at this meeting is prohibited. Laptops, cell phones, palm pilots, and other such electronics will not be allowed in the classified sessions. Please do not bring your electronics to the Naval Postgraduate School as we cannot guarantee the protection of your electronics.
The conferences that comprise the Directed Energy Systems Symposium are soliciting contributed presentations. Details of the calls for papers for these conferences will be posted here as they are available. Important dates for authors are listed in the table to the right.
Each Conference of the DE Systems Symposium will publish an independent Call for Papers, available through the links below, which describes the themes of the individual conferences. All persons wishing to present at the Directed Energy Systems Symposium will be required to submit an abstract, using the form below or the individual conference links shown here:
The Systems Symposium strives enhance technical excellence while providing a forum that encourages interaction with other members of the Directed Energy (DE) community. To that end, the overall number of presentations may be limited and papers screened for new and innovative work. An extended abstract is encouraged to allow the author to fully describe their planned presentation/paper.
An all-conference, collaborative poster session will be scheduled that will not conflict with other sessions to enable detailed exchanges between colleagues. This may include separate areas for unclassified, FOUO and classified posters. Authors of high profile papers may be invited to present a poster paper as well as make an oral presentation.
The DE Systems Symposium will include a student session on Thursday afternoon composed solely of student presenters. The student presentation topics may be on any subject within the scope of the Symposium. Students should submit their abstract by the same process as other presenters and select the Student Session rather than one of the other conferences. Student attendees must meet the same attendance requirements as other registrants.
General information on the submission of abstracts, presentations, and papers is provided below. Note that it is the responsibility of the lead author to obtain all approvals and releases for submitted abstracts, presentations, and papers. All submitted materials, including unclassified presentations, must be appropriately marked for security classification and distribution restrictions.
Note: While an automated email is sent confirming receipt of your abstract, some military domains may block delivery of such an email. If you do not receive email confirmation, you may check this listing of submitted abstracts. This listing is dynamically generated based on abstracts received at the time the page is displayed and author permission (granted when submitted). If the title of your abstract is contained in this listing, it has been received by DEPS.
Presentations and Papers
In order to assemble the presentations for the symposium in a timely manner, authors are requested to submit the sponsoring Program Office approved versions of classified and unclassified presentations no later than 5 August 2013. Any presentation received after this date is subject to not being presented at the discretion of the conference technical committee.
Authors are encouraged to submit papers as well as presentations. Submitted papers may, upon author approval, be forwarded for consideration by editors of the Journal of Directed Energy, a peer-reviewed publication. Papers are due on or before 15 August 2013 and should be submitted in either Microsoft Word format, which is preferred or Adobe Acrobat format (pdf file). Specific format instructions can be found on the following link: Journal Author Instructions with the following exceptions: no page limit, single space paragraphs, double space between paragraphs and integrated figures and tables. Include full information (including address, phone, fax, and email) for corresponding author. It is the authors' responsibility to ensure that the paper has not been published, nor under consideration, elsewhere.