The 13th Annual Directed Energy Symposium, to be held in Bethesda, Maryland on
15-19 November 2010, will provide an opportunity for your organization to exhibit and/or host a
catered event. This page describes these opportunities and provides details on submitting an application.
Exhibits
Event Hosting
Hospitality Suites
Exhibits
Commercial, academic, and government exhibits will be an integral part of the Annual Symposium.
Eight by ten foot exhibit spaces, issued on a first-come first served basis, are
available for $2600 ($2200 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
Exhibit fees include two complimentary registrations: one full event registration and one
exhibit-only registration. A full registration allows the staff to attend technical sessions of
either event. Exhibit-only registrations include all catering Tuesday through Thursday,
from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
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Exhibit-Only Registration Fees
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Through 18 Oct
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Through 11 Nov
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On-site
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$375
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$475
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$575
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Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which
covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can
be upgraded to a full event registration for a cost of $435. Note that exhibit
staff requesting full registrations must meet the same security requirements as event registrants.
Please see Security for further details.
To apply for an exhibit space, complete this on-line exhibit
application. Note that submitting an on-line application does not require on-line payment.
The on-line form may also be used by current exhibitors to supply additional information requested by
DEPS or to purchase additional exhibit-only registrations.
Exhibitor Information *
| Exhibit Set Up: |
Monday Nov 15 |
1200-1700 |
| Exhibit Hours: |
Tuesday Nov 16 |
0700-1530 |
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1730-1930 (Welcome/Exhibit Reception) |
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Wednesday Nov 17 |
0700-1530 |
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Thursday Nov 18 |
0700-1530 |
| Tear Down: |
Thursday Nov 18 |
1530-1800 |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting
Corporations may also consider hosting a catered event at the co-located events. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Tuesday, Wednesday, Thursday): $2000 each
- Lunches (Tuesday, Wednesday, Thursday): $3500 each
- Welcome Reception (Tuesday Evening) - Exhibits, Posters, Entertainment: $5000
- Newseum Reception (Wednesday Evening) - Wolfgang Puck Catering: $8500
All host opportunities are available on a first come, first served basis. To offer to host one of the catered events
at the Annual Symposium, please complete this Event Host Application.
Hospitality Suites
Hospitality suites will be available at the Bethesda North Marriott Hotel and Conference Center during the Annual Symposium. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $2000 for the four nights.
This price is for room only -- all other expenses must be arranged with the hotel. Suite are available on a
first come, first served basis. To request a suite, please complete this Hospitality
Suite Application.
Questions
For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite,
contact Cynnamon Spain at cynnamon@deps.org or call her cell at 505-450-1165.
