DIRECTED ENERGY PROFESSIONAL SOCIETY


Nineteenth Annual Directed Energy Symposium
13-17 February 2017 Huntsville, Alabama

Short Courses   Agenda   Location & Accommodations   Registration & Fees

Security   Submissions   Release Forms   Committee Members   Local Weather

Exhibits   Hosting a Catered Event   Hospitality Suites

This Nineteenth Annual Directed Energy Symposium provides a forum for the exchange of technical and programmatic information in fields related to directed energy sources, directed energy effects, and the development, testing and fielding of directed energy weapons and related technologies. The Symposium will enclude attendance by a wide range of specialists including: researchers, managers, policy makers, and executives from government institutions (DoD, DoE and other national laboratories, program offices, the intelligence community, etc.), industry, academia, and other scientific and engineering institutions.

Beautiful Big Spring International Park in Downtown Huntsville
Source Wikimedia Commons (see reuse license)

Highlights

  • Invited and contributed technical presentations
  • Public, limited and classified sessions
  • Distinguished plenary speakers
  • Short Courses
  • Exhibitor/Poster Reception
  • Installation of new DEPS Fellows
  • Introduction of new DEPS Directors
  • Poster presentations
  • Commercial, Government and Academic Exhibits
  • Student sessions including the Directed Energy Education Workshop
  • Ron Miller signing his book "Laser Weapons Development at Redstone Arsenal"
  • Tour of NASA facilities at Redstone Aresenal on Friday

Agenda

An overview agenda of the Symposium program is given below. The final Technical Program is available in PDF format. Please note that last minute changes to the program were made.


Preliminary Overview Agenda
 
Registration desk open at Westin on Sunday, 12 February, 1500 - 1800. Registration on weekday mornings opens at 0700. Breakfast and lunch at Westin Tuesday - Thursday.

 
   Monday, 13 February

   Short Courses

  • Morning Courses
    • Introduction to HEL Systems
    • Windows and Coatings for HEL Systems
    • Bio-Effects
    • Introduction to HEL Lethality Science
  • Afternoon Courses
    • Introduction to HEL Lethality Science (continued)
    • Transitioning DE Technology to the Warfighter
    • RF DE Effects
    • Optical Turbulence
    • Introduction to RF Systems

   Tuesday, 14 February

  • Morning Opening Plenary Session
  • Lunch
  • Afternoon Breakout Sessions
    • DE Systems
    • HPM Systems
    • HEL Effects
    • Student Session
  • Evening
    • Exhibitor Reception
    • Poster Session
    • Ron Miller Book Signing
 

 
   Wednesday, 15 February

  • Morning Breakout Sessions
    • HEL Technology
    • Beam Control
    • Power and Thermal
    • Beam Propagation
    • Classified Sessions
  • Lunch
  • Afternoon Breakout Sessions
    • HEL Technology
    • Beam Propagation
    • Power and Thermal
    • Education Workshop
    • Counter DEW

   Thursday, 16 February

  • Morning Breakout Sessions
    • Non-DOD Vehicle Propulsion
    • Modeling and Simulation
    • HEL Technology
    • Ultrashort Pulse Lasers
    • HPM and CDEW
  • Lunch
  • Afternoon Technical Sessions
    • Non-DOD Power Transmission
    • Modeling and Simulation
    • Ultrashort Pulse Lasers
    • Education Workshop

   Friday, 17 February

  • Optional Tour of Redstone NASA Facilities
  • Tour is full. No new reservations being accepted.
  • Symposium Adjourns

Tour of NASA Facilities

All spaces on the tour are taken. No new registrations are being accepted.

Please join us for an optional tour of NASA Marshall Space Flight Center on Friday, 17 February from 0830-1130. NASA Marshall has been at the forefront of US Space exploration having launched the first US satellite on the Redstone Rocket in 1958. This tradition continues
today as Marshall is NASA’s lead agency for space propulsion and is developing and building the Space Launch System (SLS), tomorrow’s heavy lift vehicle to support future deep space missions that include the human exploration of MARs. The tour will highlight the historical significance of Marshall and also cover its current missions such as the Operational Support Center for the International Space Station and the facilities associated with the development and testing of the SLS.

A bus will pick up tour participants at the hotel lobby main entrance at 0800 and should have everyone back to the hotel by noon.

Location & Accommodations

The 2017 Annual Directed Energy Symposium will be held at the Westin Huntsville, located at Bridge Street Town Centre, 6800 Governors W, Huntsville, AL 35806 and at off-site locations. A block of rooms at reduced rates was available for attendees, but it has filled up. A map of other local hotels is available.

The hotels reserve the right to enforce their policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.

Companions

Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer companion meal options. Our full meal option includes all meals that are provided for regular attendees including any evening and specialty functions that may be planned. For those companions who do not want to be tied to scheduled meal functions, we also offer a reception option. This option, which includes only the evening reception, allows companions access to the "fun" portions of our events. These Companion meals tickets can be purchased either with your symposium registration (below), or separately using this online companion registration form.

Upon arrival, those checking the "companion information needed" box on their event registration will be provided a welcome packet with information on local points of interest. To assist companions in making plans for their stay, an onsite specialist will meet with interested parties on the first day of the meeting, providing access, individually or as a group, to local attractions and/or tours.

Fees & Options ----Pre Registration----  

----Short Courses----

  Through 16 Jan Through 10 Feb On-Site Half-Day Full-Day
DEPS members $860 $960 $1020 $250 $450
Non-members $930 $1030 $1130 $250 $450
Government employees $665 $665 $665 $250 $450
Qualifying students * $0 $0 $0 $0 $0

* Full time students will be admitted at no charge provided they are (1) presenting at the Symposium or the Education Workshop, or (2) who volunteer to assist DEPS staff for a half day of service. If these conditions are not met, students will be required to pay the full registration fee. Note that short courses are free for all student registrants regardless of their volunteer/presenter status, however the stand-alone short course registration form must be used if one is not a qualifying student for the Symposium.

Standard registration fees include participation in all Symposium sessions for which the attendee qualifies; breakfast snacks, coffee breaks, and lunch from Tuesday through Thursday; the evening Exhibitor reception/poster session, and a copy of the Symposium proceedings. Registration for the Symposium also includes a complimentary one-year DEPS membership.

Government registration fees includes participation in all Symposium sessions for which the attendee qualifies, evening Exhibitor reception/poster session, lunch Tuesday through Thursday and proceedings. Breakfasts are not included with the government registration; however, they are available as an additional separate purchase.

Single day registration options are available under certain conditions. Please contact Tiffany in the DEPS office to inquire.

Short course registrations included student materials, refreshments, and Continuing Education Unit (CEU) credits for successful students. Two half-day courses can be selected for the price of a full-day course.

All Annual Symposium registrants can participate in the Directed Energy Education Workshop at no additional cost.

Companion meal tickets, allowing guests to enjoy the catered events, are available for an additional cost. and can be purchased with your registration (below) or separately using this Companion Registration form.

Registration

Online registration has closed. On-site registration is limited strictly to speakers due to limitations in the meeting room size.

Persons requesting cancellation through 16 January will receive a full refund. Cancellations after 16 January are subject to a $100 cancellation fee. No refunds will be given after 10 February. Please note that due to staff workload in preparation for this event, refunds for cancellations received after 31 January will not be processed until after 20 February.

Security

All plenary sessions and social events will be open to all attendees. The parallel technical sessions will be held at open, limited participation, and classified levels. The highest level of classified information to be presented at the 2017 Annual Directed Energy Symposium is SECRET/NOFORN. Participation in the classified sessions is restricted to U.S. citizens from government, industry and academia with appropriate security clearances.

Please note that some sessions at the Symposium will be Limited Distribution C and D, which restricts participation in those sessions to U.S. citizens who are employees of the U.S. Federal Government or its contractors (C), or employees of the Department of Defense or its contractors (D). If you do not meet this requirement, you may be unable to attend every session even if you have provided DEPS with a classified visit request. Attendees without security clearances or need-to-know may only attend presentations cleared for public release at sessions that will be held separately from classified sessions. Details on the attendance requirements are provided below.

A picture ID will be required at check-in and upon entry into the classified sessions. Laptops, cell phones, palm pilots, and other such electronics will not be allowed in the classified sessions; please do not bring them to the classified meeting site. Videotaping or audio recording of any session at this meeting is prohibited. Note taking will not be allowed in classified sessions.

Note that all visit request actions must be completed no later than 26 January 2017.

Attendance at Classified Sessions
Persons wishing to participate in the classified sessions must submit requests to DEPS via the Joint Personnel Adjudication System (JPAS) according to AFI 31-101 and the NISPOM with the following information:

Purpose of Visit: DEPS Symposium
Point of contact: Tiffany Bjelke
POC Phone: (505) 998-4910
Visited SMO: 1LNJ44
First day of visit: 13 February 2017
Last day of visit: 17 February 2017

For questions regarding visit requests or verification of receipt please call Tiffany Bjelke at (505) 217-2062.

Attendees not having access to JPAS may submit their classified visit request via fax according to the instructions below. Note that this method should only be used by those who do not have access to JPAS. All faxed visit requests for personnel in JPAS will be rejected and required to be re-submitted through JPAS.

Visit requests for attendees not having access to JPAS must be typed and on your company letter head. You should us the format that is best suited for your operation; however it must contain all applicable information below. The visit request must be signed by your security office/manager as to verify your employment and clearance status. Without this signature, the visit request is invalid and will not be processed. All visit requests must be faxed. Visitors can not hand carry their own visit request.

  1. Full name of attendee
  2. Job title/position
  3. Your company name, address, and phone number
  4. Social security number
  5. Date of birth, place of birth, and citizenship
  6. Clearance level and date granted
  7. POC: Tiffany Bjelke
  8. Purpose of visit: To attend the 2017 Directed Energy Symposium
  9. Date of visit:13-17 February 2017
  10. Name and signature of your security manager
Fax requests to the DEPS office at (505) 998-4917. If there are any questions you can reach DEPS Security at (505) 998-4910 or (505) 217-2062.

Please note that all classified visit requests, through JPAS or faxed, must be received by 26 January 2017.

Attendance at Limited Participation Sessions
The Annual Symposium will include two levels of Limited Participation sessions: those with Limited Distribution C and those having Limited Distribution D. Both levels restrict participation to U.S. citizens. Distribution C sessions are further limited to employees of the U.S. Federal Government or its contractors, and Distribution D is limited to employees of the U.S. Department of Defense (or its contractors).

Government employees will be admitted to the appropriate level of limited participation sessions upon presentation of their CAC card. Employees of U.S. Government Contractors must either present a CAC card or submit a request for admission to limited participation sessions. Note that if you plan to use a CAC for entry, DEPS must be notified in writing before the event in order to properly prepare for your access needs. Please indicate you intention to use CAC for entry into limited presentations on your registration.

All persons without clearance or appropriate CAC card who wish to attend the Limited Distribution sessions must submit a Visit request letter as follows. The request must (1) be on company letterhead, (2) be signed by your company FSO, immediate supervisor, or program manager, (3) identify you by name as a company employee, (4) state your citizenship, (5) include your social security number, and (6) state that you have a valid need for access to the Limited C and D, or Limited C information to be presented at this meeting. Either scan the letter and send by email to tiffany@deps.org, fax the letter to (505) 998-4917, or mail it to:

Directed Energy Professional Society
Attn: Annual Symposium 2017
7770 Jefferson Street NE, Suite 440
Albuquerque, New Mexico 87109

Requests to attend Limited Distribution sessions must be received by DEPS on or before 26 January 2017. Contact Tiffany at (505) 217-2062 or tiffany@deps.org if further information is needed.

Note: persons submitting their security clearance for attendance at the classified sessions will be admitted to the Limited sessions without additional paperwork. You do not need to submit this visit request.

Call for Papers

Contributions are solicited for presentation at the Symposium from all areas relevant to directed energy (DE). The conference will highlight discussions of current scientific advances, programs, technology efforts, DE effects, M&S from physics-based to mission level, military utility, learning from past technical accomplishments and disappointments, and the future of directed energy. Papers are especially sought in Lessons Learned in DE System Integration and Employment/Deployment, and Potential Impacts of DE in the Battlefield. The Symposium Technical Program Committee will select contributions to the technical program based on submitted abstracts.

The 2017 program is being organized with an emphasis on what we have learned from near term DE system integration onto platforms and the transition of DE to operational forces. Proposed Special Focus Areas currently include the following. Contributions do not need to fall within the emphasis or a focus area to be considered for presentation.

Important Dates for Presenters

  Abstracts due
       23 December 2016

  Authors notified of acceptance
       3 January 2017

  Presentations with release forms due
       1 February 2017

  Papers with release forms due
       10 February 2017

  • DE Systems and Programs
  • HEL Systems, Technologies, and Effects
  • HPM Systems, Technologies, and Effects
  • Acquisition, Tracking, and Jitter Control
  • Beam Control Systems and Technology
  • Beam Propagation and Wavefront Control
  • Modeling & Simulation
  • Power and Thermal for DE
  • Counter DEW
  • DE Threats and Intelligence
  • Legal, Policy, and Safety
  • Non-DoD applications of Directed Energy

Special considerations for classified material at the 2017 Annual Directed Energy Symposium: Unlike previous Annual Directed Energy Symposia, classified presentations may only be submitted by SIPRnet. If you do not have access to SIPRnet, it is not recommended that you submit an abstract for a classified presentation, since you will not be able to mail or handcarry classified information to the event. Also, no classified papers to accompany presentations will be accepted by any means. We recommend that you submit classified papers to the classified portion of the Journal of Directed Energy instead. Also, there will be no classified poster session at this event.

Education Workshop
Contributions are also being solicited for the program of our sixteenth annual Directed Energy Education Workshop. Understanding that education is vital to the Directed Energy community, the goal of these workshops is to foster the professional growth of current workers in the field and increase the number of young, new members in the community. The scope of the Education Workshop, which will consider current and future Directed Energy education programs around the country, includes:

  • Graduate/post-graduate studies and technical vocational training
  • Professional continuing education
  • Student motivators (scholarships, fellowships, recognitions)
  • Summer internship programs
  • Curriculum development

Student Session
Student abstracts should be submitted according to the same schedule as all other abstracts. We can guarantee an accepted student abstract can find a home in the Student Session. Participation in the appropriate Symposium topical session cannot be promised but will depend on the availability of space in the session schedule. Earlier submissions will make it more likely that student presentations can be accommodated in the general sessions. Student abstracts must follow the same submission instructions as other Symposium abstracts, but the presenter must be identified as a student. Students should indicate whether they want to participate in the Student Session, the general Symposium technical sessions, or both. However, most technical sessions will be filled with non-student speakers and only a student session or a poster session may be available.

Submission Instructions

Abstract Submissions

Abstract submission is now closed.

The Program Committee will inform authors by 3 January 2017 if their contributions are selected for inclusion in the Symposium Technical Program. Student presenters will be informed later than other authors.

Presentations and Papers

Authors should note that all presentations, including classified ones, are due by 1 February. This deadline should be kept in mind when scheduling presentation creation and seeking institutional permissions to present at the Symposium.

Presentations should be in Microsoft Powerpoint format. The file name of the presentation must include the abstract number. Any video material used must be imbedded within your presentation and cannot exceed 20MB. Additionally, please note that when submitting unclassified presentations on CD via mail, your CD will not be returned. Classified presentations may only be submitted by SIPRnet. They will not be accepted by email or by handcarry. No classified posters may be submitted.

Authors are encouraged to submit papers based on their presentations to be published in the Symposium proceedings. However, no classified papers can be submitted by any means. Papers should be in Microsoft Word or PDF format, and follow the DEPS Conference Paper Format instructions. With author approval, papers may also be forwarded for consideration by editors of the Journal of Directed Energy, a peer-reviewed publication.

Papers and presentations must be assigned the appropriate authorized Distribution Statement as well as with the pertinent security markings.

UNCLASSIFIED SUBMISSIONS

Presentations are due by 1 February 2017; Unclassified papers received by 10 February 2017.
Unclassified, public release (Distribution A) presentations and papers that are less than 5MB in size can be sent electronically to symp17@deps.org. Presentations and papers that are Distribution C or D, contain embedded videos, or are more than 5MB in size should be mailed on a CD to the following address. If preferred, unclassified presentation presentations and papers can be submitted by secure FTP upload to such as AMERDEC (symp17@deps.org is not a CAC card user). The file name of the presentation must include the abstract number.

DEPS Graphics
695 Conway Ave.
Las Cruces, NM 88005

SUBMISSIONS OF CLASSIFIED PRESENTATIONS

Classified presentations must be submitted via SiPRNet to lovett.bennett.civ@mail.smil.mil and be received no later than 1 February 2017. (Classified papers not accepted at the 2017 Annual Symposium. Submit to the classified portion of the Journal of Directed Energy instead.)

Any video material used must be imbedded within your presentation and cannot exceed 20MB. Further, due to the equipment used to project your classified presentation(s), your embedded video must be in either WMF (windows media file or MP4 Codex). All classified briefing must be marked as required by Executive Order 13526, Classified National Security Information, December 29, 2009. Briefings that are marked incorrectly will be returned to the sender for correction. Your classified briefing (materials) final copy/copies must be received by 1 February 2017. This is a firm date for receipt. Bennett will be out of the office on another project from 7 thru 10 Feb, so please ensure that your materials are received by 1 February 2017. Please send all classified briefing materials to Mr. Lovett Bennett via SIPRNet at lovett.bennett.civ@mail.smil.mil You may send a test message if you like; the subject should read test msg DEPS. If you have any question please contact Lovett Bennett via phone or emal NIPRNet at lovett.bennett.civ@mail.mil or phone (256)-955-4950.

Release Forms
Release forms (available below) are required for all papers and presentations submitted to the Annual Directed Energy Symposium. There will be multiple levels of proceedings published for the Annual Symposium, covering the possible classification and distribution combinations. Presenters may elect to have their presentation included in the appropriate proceedings by selecting that option on the Presentation Release Form.

These Microsoft Word release forms should be completed, printed, signatures obtained, and submitted via the instructions on the form. You can confirm receipt by email to graphic@deps.org. Release forms are due at the same time as the paper or presentation.

Note that poster papers are considered presentations and the presentation release form should be used in those cases.

Presentation Release Form        Paper Release Form


Symposium Contacts

Symposium Program Chair:    
Dr. Kip Kendrick (256) 955-2174 Kip.R.Kendrick.civ@mail.mil
 
Technical Program Coordinators:    
Ryan Hoffman, HPM (703) 696-3873 Ryan Hoffman@navy.mil
Donald Shiffler, HPM (505) 853-3906 Donald.Shiffler@us.af.mil
Brian Strickland, HEL (256) 955-5703 Brian.R.Strickland3.civ@mail.mil
 
Program Committee (in order of topic area from Call for Papers):    
Chuck LaMar    Charles.R.LaMar.civ@mail.mil    (256) 955-3675    HEL Systems, Technologies and Effects
Ryan Hoffman, HPM    Ryan Hoffman@navy.mil    (703) 696-3873    HPM Systems, Technologies and Effects
Sterling Beeson, HPM    Sterling.Beeson@us.af.mil    (325) 234-7924    HPM Systems, Technologies and Effects
Brett Hokr    Brett.H.Hokr.civ@mail.mil    (817) 507-9426    Acquisition, Tracking and Jitter Control
Jenny Niles    Jenny.F.Niles.civ@mail.mil    (256) 955-5484    Beam Control Systems and Technology
Amanda Black    Amanda.M.Black.civ@mail.mil    (256) 955-5543    Beam Propagation and Wavefront Control
Doug Nelson    Douglas.H.Nelson3.civ@mail.mil    (256) 955-1488    Modeling and Simulation
Kenya Lynch    Kenya.T.Lynch.civ@mail.mil    (256) 955-2233    Power and Thermal for Directed Energy
Sandy Montgomery    Montgom@otelco.net    (256) 971-7053    Non-DOD Applications of Directed Energy
 
Huntsville Security    
Lovett Bennett (256) 955-4950 Lovett.Bennett.civ@mail.mil
 
Huntsville Coordinator    
Di Cochran (256) 955-4200 Diana.L.Cochran.civ@mail.mil
 
Symposium Coordinator    
Cynnamon Spain (505) 998-4910 Cynnamon@deps.org
 
Security Coordinator, Registration, and Receipts    
Tiffany Bjelke (505) 998-4910 Tiffany@deps.org

 
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Last updated: 13 February 2017