The 7th Directed Energy Systems Symposium, to be held in Gaithersburg, Maryland on
2 - 6 April, 2012, will provide an opportunity for your organization to exhibit and/or host a
catered event. This page describes these opportunities and provides details on submitting an application.
Exhibits
Event Hosting
Hospitality Suites
Exhibits
Commercial, academic, and government exhibits will be an integral part of the Directed
Energy Systems Symposium. Eight by ten foot exhibit spaces, issued on a first-come first served basis, are
available for $2500 ($2200 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
Exhibit fees include two complimentary registrations: one full event registration and one
exhibit-only registration. A full registration allows the staff to attend technical sessions of
either event. Exhibit-only registrations include all catering Wednesday and Thursday,
from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
Additional exhibit-only registrations can be purchased for $420, which
covers the costs of catering Tuesday through Thursday. In addition, the complimentary exhibit-only registration
can be upgraded to a full event registration for a cost of $420.
Note that exhibit staff requesting full registrations must meet the same security requirements as other Systems
Symposium registrants.
To apply for an exhibit space,
complete this on-line exhibit
application. Note that submitting an on-line application does not require on-line payment.
The on-line form may also be used by current exhibitors to supply additional information requested by
DEPS or to purchase additional exhibit-only registrations.
Exhibitor Information *
| Exhibit Set Up: |
Monday Apr 2 |
1200-1700 |
| Exhibit Hours: |
Tuesday Apr 3 |
0730-1600 |
| |
Wednesday Apr 4 |
0730-1600 |
| |
Thursday Apr 5 |
0700-1530 |
| Tear Down: |
Thursday Apr 5 |
1600-1800 |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting
Corporations may also consider hosting a catered event at the co-located events. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Tuesday, Wednesday, Thursday): $1000 each
- Lunches (Tuesday, Wednesday, Thursday): $1500 each
- Welcome Reception (Tuesday Evening): $2500 - Light Hors d'oeuvres
- Reception (Wednesday Evening): $5000 - Offsite Location
All host opportunities are available on a first come, first served basis.
To offer to host one of the catered events
at the Systems Symposium, please complete this Event Host Application.
Hospitality Suites
A limited number of hospitality suites will be available at the Hilton Gaithersburg during the Systems Symposium. A suite is available for the week (check-in Monday and
check-out Friday) and runs $1500 for the four nights. This price is for room only -- all other expenses must be
arranged with the hotel. Suite are available on a first come, first served basis.
To request a suite, please
complete this Hospitality Suite Application.
Questions
For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite,
contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910.
