A Joint UK-US Workshop
Progress in the development and application of high energy laser and high power RF directed energy weapon (DEW) technologies for military missions are explored in this workshop. It extends a
This Workshop is specifically designed for Secret U.S. and U.K. discussions and presentations, under bilateral exchange agreements between the U.S. and U.K. governments. DEPS role is to support these exchanges, in registration, catering, badging and other logistical activities.
Participation in the UK/US DE Workshop is limited to American and British citizens with the proper visit request on file with the appropriate government offices. Please see Security below.
A preliminary overview of the Workshop agenda is offered below. The final program will vary from this overview. The program on Monday and Friday will be held at the Workshop hotel. The program on Tuesday through Thursday will be held at the Defence Academy in Shrivenham. Coach transportation will be provided.
The workshop hotel is the Swindon Marriott Hotel, Pipers Way, Swindon, United Kingdom, telephone: +44-1793-512-121. We have reserved a block of rooms at a reduced rate for Workshop attendees. British attendees should use this link to obtain a reservation. American attendees should use this one. Reservations must be made by 19 May to receive the reduced rate.
Only a light breakfast will be offered on site at the Defence Academy on Tuesday through Thursday. However, the Marriott offers a full breakfast buffet for guests at the hotel.
The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Workshop sessions will be held at the hotel and at the Defence Academy in Shrivenham. Bus transportation will be provided between the hotel and the off-site technical sessions. Driving personal vehicles to the technical sessions is strongly discouraged due to access delays and very limited space for parking.
Companions & Social Events
Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer a companion reception ticket which includes attendance at the Tuesday evening reception. (We regret that security requirements at the facility will prevent companions from joining us for lunches.) Companion reception tickets can be purchased as part of your event registration (below) or separately using this form.
Social Trip to Oxford
Note: Full-time Royal Defence Academy students enjoy complimentary attendance at the short courses offered at the UK/US DE Workshop.
Registration fees include participation in all Workshop sessions for which the attendee qualifies; snacks, coffee breaks, and lunch from Tuesday through Thursday; the evening reception on Tuesday, and a copy of the Workshop proceedings. Breakfast is not included as part of the registration fee but is available free if staying at the Marriott as a benefit provided by the hotel for hotel guests. Short course registrations include student materials, refreshments, lunch on Friday (if registered for a Friday course), and Continuing Education Unit (CEU) credits for successful students. Persons wishing to register only for the short courses may do so through a form to be available here.
Registration for the UK/US DE Workshop is now available. Short course registration will be added once the courses are confirmed. Persons already registered for the Workshop will be able to add short course to their registration at that time.
To register for the UK/US DE Workshop, please select from one of the following options.
Some organizations have installed web filters that prevent on-line registration from inside their facilities. If this appears to be true for you, please try again off-site or use the registration option below.
Adobe's free Acrobat Reader is required to view and print our registration forms, which are in PDF format. If you do not already have this product, click here to download this free software.
Persons requesting cancellation through 15 May will receive a full refund. Cancellations after 15 May are subject to a $100 cancellation fee. There will be no refunds after 6 June.
The UK/US Directed Energy Workshop is SECRET and limited to U.S. and U.K. citizens with the necessary visit request on file with government offices. Please read below for details on requirements for participation in the Workshop. Covered are: Security Clearances, Classified Proceedings, Onsite Security, and for US Attendees, the Request for International Visit and Authority for Foreign Travel.
1. Security Clearances
British Citizens: All British Citizens attending the Workshop need to have a valid and current Security Clearance which must be sent via this form to the Defence Academy at least two weeks prior to the Workshop. (Send to Lynn Cade at email@example.com and copy Dave Benge DBenge.firstname.lastname@example.org).
U.S. Citizens: US Citizens wishing to participate in the UKUS DE Workshop must submit a classified visit request to DEPS via the Joint Personnel Adjudication System (JPAS) according to AFI 31-101 and the NISPOM with the following information:
Visit requests due by 15 May 2017. For questions regarding clearances or verification of receipt please call Tiffany Bjelke at (505) 998-4910.
US Citizens planning to attend who do not having access to JPAS may submit classified visit requests via fax according to the instructions below. Note that this method should only be used by those who do not have access to JPAS. Any faxed visit requests for personnel in JPAS will be rejected and required to be re-submitted through JPAS.
The classified visit request must be typed and on your company letter head. You should us the format that is best suited for your operation; however it must contain all applicable information below. The visit request must be signed by your security office/manager as to verify your employment and clearance status. Without this signature, the visit request is invalid and will not be processed.
2. Request for International Visit (US Only)
All US visitors attending this international Workshop must also submit a Request for Visit (RFV) to USDAO according to the instructions below. These forms must be submitted 40 days prior to travel. Late RFV forms will not be accepted. Please be sure and use the form that is applicable to your status and submit no later than 1 May 2017. These MS Word forms can be completed electronically, saved to your local machine, and then submitted as detailed below. Directions for completing the RFV are available here.
Military and Government Personnel: Complete this RFV for Military/Government Personnel. Please ensure you have Country Clearance through your security staff via APACS. Military/government RFVs should be submitted to DAOVisits@state.gov along with a command letter on unit letterhead verifying the visitor's security clearance. Please be sure to password protect or otherwise encrypt the RFV form prior to sending in order to protect the personal information contained within it. Send any password used in a separate email.
Contractor and Academics: Please complete this partially-completed Contractor/Academic RFV (Fields 3, 4, 5, 6, 7, 8, and 13 are completed; you should complete the remaining fields 2, 9, 10 and 12, which require personnel information.) Upon completion, review the Encryption Instructions document on the DSS webpage and then email your form via encrypted email to to DSS International Programs at email@example.com.
NOTE: All US RFVs must be submitted at least 40 days prior to your travel.
3. Authority for Foreign Travel
Each organization has different requirements before it allows its employees to travel overseas on official business. Please contact your Foreign Travel/Foreign Disclosure Officer or Security Officer for further guidance.
4. Classified Proceedings
Only one level of proceedings will be published for the Workshop, UK/US Secret, which will be available to all appropriate U.K. and U.S. cleared attendees.
U.S. Citizens: Proceedings will be available and distributed through DE2AC, firstname.lastname@example.org
British Citizens: Please provide a mailing address to a facility certified to handle and store classified material and the CD and any notes will be sent to you after the event.
Attendees who are presenting at the Workshop should note that it is the author's responsibility to obtain approval for the release of their work. For US Citizens attending the Workshop, this process can take up to 30 days to allow for review, amendments and re-review. Please be sure and leave sufficient time. See Submission Instructions below for detail on the release requirements.
5. Onsite Security Requirements
The Workshop Committee is soliciting contributions for the technical programs. Selection of contributions for the program will be based on the review of abstracts.
The abstract submission period is closed. However, some technical sessions are willing to consider late abstract submissions in some areas. For more information, contact the appropriate Technical Chair.
The Program Committee will inform authors by 31 March 2017 if their contributions are selected for inclusion in the Workshop Technical Program.
Please note: Authors are warned that obtaining permission to make presentations to this international audience, especially at classified levels, will require an extended review process. Be sure to allow sufficient time after the creation of your presentation to complete these reviews. It is suggested that authors seek initial permission to release their work to the UK/US Community prior to submitting their abstract.
Authors are encouraged to submit papers as well as presentations. Papers accompanying presentations selected for the technical program will be published in the Workshop proceedings and should follow the DEPS Meeting Paper Format. Upon author approval, papers may be forwarded for consideration by editors of the Journal of Directed Energy, a peer-reviewed publication.
All presentations should be prepared using MS PowerPoint or Adobe PDF; papers should be in MS Word or Adobe PDF.
Submissions by US Authors must also obtain approval from a Foreign Disclosure Officer (FDO). This process, which can take up to 30 days to complete, will be handled for you by submitting your presentation/paper to the persons listed below by the deadline of 15 May 2017. Authors of secret presentations are encourged to submit earlier to allow ample time for the review process.
Submitting Papers and Presentations