Attendance Information
Attendance at the UK/US Directed Energy Workshop is limited to U.S. and U.K. citizens with the
necessary visit request on file with government offices. Please see below
for details on requirements for participation in the Workshop.
Location & Accommodations
The Workshop hotel is the
Swindon Marriott Hotel,
located on Pipers Way, Swindon, United Kingdom, telephone: +44-1793-512-121.
DEPS has secured a room block available to workshop participants at a reduced rate.
Secure your room by using the link below. Reservations must be made by 17 June to receive the reduced rate.
Reserve your hotel room at the Swindon Marriott Hotel here!
Short Courses will be held at the hotel Monday and Friday and workshop technical sessions
will be held at the Defence Academy in Shrivenham. Bus transportation will be provided between
the hotel and the off-site technical sessions. Driving personal vehicles to the technical sessions
is strongly discouraged due to access delays and very limited space for parking.
Only a light breakfast will be offered on site at the Defence Academy, Tuesday through Thursday.
However, the Marriott offers a full breakfast buffet for guests at the hotel.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them, we offer a
companion reception ticket which includes attendance to the Tuesday evening reception.
(We regret that security requirements at the facility will prevent companions
from joining us for lunches.)
Companion reception tickets will be available for purchase here once registration opens.
Registration Information
| Registration Fees and Options |
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---Pre Registration--- |
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Through 24 June
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Through 19 July
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| DEPS member |
$1350
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$1450
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| Non-member |
$1450
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$1550
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| Government Employee |
$850
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$850
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| Full-time RDA Student |
--Full price based on membership status (above)--
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| Single half-day short course |
$300
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| Two half-day short courses |
$550
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| Please note short courses are FREE for full-time RDA students. |
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Registration will be available here soon. Please check back.
Security
The UK/US Directed Energy Workshop is held at a Secret level and limited to U.S. and U.K. citizens with
the necessary visit request on file with government offices. Requirements and instructions for
participation in the Workshop are covered here.
1. Security Clearances
British Citizens: All British Citizens attending the Workshop need to have a valid and current
Security Clearance which must be sent via this form to the Defence
Academy to the Defence Academy by 12 July 2024. Please send completed
forms to the email addresses provided on the form.
U.S. Citizens: US Citizens wishing to participate in the UKUS DE Workshop must submit a
classified visit request to DEPS as follows.
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US DoD Government/Contractor Instructions:
DoD government and contractor attendees should submit their classified visit request via
Defense Information System for Security (DISS) with the following information:
- SMO CODE: 1LNJ44
- Purpose of Visit:UK/US DE Workshop
- POC: Katherine Gonzales
- POC Email: kat@deps.org
- POC Phone: (505) 998-4910
- Dates of visit: 22 - 26 July 2024
NOTE TO FSOs: Please do not modify existing visit notifications in DISS; when adding new
attendees, please create a new visit notification.
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Instructions for US attendees without access to DISS:
US Citizens planning to attend who do not having access to DISS may submit classified
visit requests via fax. Visit requests sent this way must be typed and on your company letter
head. Use the format that is best suited for your organization, but be sure to include all the
information required for classified visit request. The visit request must be signed by
your security office/manager to verify your employment and clearance status. Without this
signature, the visit request is invalid and will not be processed. Fax visit requests to DEPS
Security at (505) 998-4917.
Note that this method should only be used by those who do not have access to DISS.
Any faxed visit requests for personnel in DISS will be rejected and required to be re-submitted through DISS.
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Please note that all U.S. classified visit requests, whether sent through
DISS or faxed, must be received by 11 July 2024.
For questions regarding clearances or verification of receipt
please call Katherine Gonzales at (505) 998-4910.
2. Request for International Visit (US Only)
All US visitors attending this international Workshop must also submit a Request
for Visit (RFV) form U-1201 to DCSA according to the instructions below.
All US RFVs must be submitted at least 45 business days prior to your travel. Please be sure and
use the form that is applicable to your status and submit no
later than 17 May 2024. Late RFV forms are not accepted.
Contractor and Academics:
Download and complete this
partially filled-in Contractor/Academic RFV.
(Fields 1, 2, 7, 8, 9, 10, 11 and Annex 1 are completed; you should complete Field 5
and Annex 2, and your security officer or SSO must complete & sign in Field 13.) Directions for completing the RFV are provided and
highlighted on the form.
Upon completion, review the instructions page of the RVF to ensure the form is properly completed and
either submit via DoD SAFE, fax to 571-305-6010, or email a scanned and secured pdf* to
dcsa.rfv@mail.mil no later than 17 May 2024.
* Note that DCSA does not accept encrypted emails. Documents contains PII should
not be sent via email without securing the file itself.
Military and Government Personnel:
Government or Military personnel should follow your own security office protocol using the appropriate
RFV form.
Please use the following point of contact for the United Kingdom on your Government/Military RFV form.
Lynn Cade
Cranfield University Defence Academy of the U.K., DA-VMT
Shrivenham, Swindon, Wiltshire SN6 8LA
44(0) 1793 785301
l.cade@cranfield.ac.uk
NOTE: All RFVs are due by 17 May 2024.
3. Authority for Foreign Travel
Each organization has different requirements before it allows its employees to travel overseas on
official business. Please contact your Foreign Travel/Foreign Disclosure Officer or Security Officer for
further guidance.
5. Classified Proceedings
Only one level of proceedings will be published for the Workshop, UK/US Secret, which will
be available to all appropriate U.K. and U.S. cleared attendees.
U.S. Citizens: Proceedings will be available and distributed through DE2AC
British Citizens: Please provide a mailing address to a facility certified to handle and store
classified material and the CD and any notes will be sent to you after the event.
Last updated: 1 May 2024
