The UK/US DE Symposium, to be held in Swindon, UK on
8-12 October 2012 will provide an opportunity for your organization to exhibit and/or host a
catered event. This page describes these opportunities and provides details on submitting an application.
Exhibits
Event Hosting
Hospitality Suites
Exhibits
Commercial, academic, and government exhibits will be an integral part of this conference.
Eight by ten foot exhibit spaces, issued on a first-come first served basis, are
available for $2300 ($2000 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
Exhibit fees also include two complimentary registrations: one full event registration and one
exhibit-only registration. A full registration allows the staff to attend technical sessions of
either event. Exhibit-only registrations include all catering Wednesday and Thursday,
from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
|
Exhibit-Only Registration Fees
|
|
Through 10 Sept
|
Through 1 Oct
|
On-site
|
|
$550
|
$625
|
$675
|
|
Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which
covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded
to a full event registration for a cost of $575. Note that exhibit staff requesting
full registrations must meet the same security requirements as event registrants.
To apply for an exhibit space, please
complete this on-line exhibit application. Note that submitting
an on-line application does not require on-line payment. The on-line form may also be used by current exhibitors
to supply additional information requested by DEPS or to purchase additional exhibit-only registrations.
Exhibitor Information *
| Exhibit Set Up: |
Monday, Oct 8 |
1200-1700 |
| Exhibit Hours: |
Tuesday, Oct 9
| 0730-1600 |
| |
Wednesday, Oct 10
| 0730-1530 |
| |
Thursday, Oct 11 |
0730-1330 |
| Tear Down: |
Thursday, Oct 11 |
1600-1800 |
Exhibitors are requested to staff booths during all breaks and lunch.
*Note: Times subject to change until 21 days prior to the event.
Event Hosting
Corporations may also consider hosting a catered event at the UK/US DE Symposium. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Wednesday, Thursday): $1000 each
- Lunches (Wednesday, Thursday): $1500 each
All host opportunities are available on a first come, first served basis. To offer to host one of the catered events
at the conference, please complete this Event Host Application.
Hospitality Suites
DEPS has not yet finalized the specific facility that will serve as the conference hotel. However, we do plan to offer
two hospitality suites during the UK/US DE Symposium, available on a first come, first served basis. A suite must be
purchased for the entire time and the room is expected to run $1500 for the four nights (Monday - Thursday). We hope to
finalize details by the end of February. If you're interested in obtaining a hospitality suite, please contact Cynnamon
Spain at cynnamon@deps.org or call 505-998-4910.
Questions
For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite,
contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910.
