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Attendance Information
Registration for the DE T&E Joint Conference on T&E Support to Prototyping and Experimentation is open to anyone
with an interest in the subject matter of the Conference. However, some conference sessions and
short courses may be limited to registrants who are employees of the U.S. Government, DoD, or its
contractors. The conference will be held 5-8 February 2024 in Albuquerque, New Mexico.
Accommodations
The DE T&E Joint Conference on T&E Support to Prototyping and Experimentation will be held at the
Albuquerque
Marriott, 2101 Louisiana Blvd NE, Albuquerque, NM and an offsite location.
DEPS has negotiated a block of rooms for Conference attendees at government rates at the conference hotel;
reservations should be made through the Marriott's online reservation system below.
Make your reservation early; the room block will expire on 27 January 2024.
(Note this is a different Marriott
than the Pyramid North we've used for this event in the past.)
Reserve your room here!
The Hotel reserves the right to enforce its policies, procedures, and cancellation fees.
DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals that
are provided for regular attendees including any evening and specialty functions that may be planned. For
those companions who do not want to be tied to
scheduled meal functions, we also offer a reception only option which includes only the Tuesday
evening reception.
Companion tickets can be purchased either with your conference registration (below), or separately using this
online companion registration form.
Registration Information
| Fees and Options |
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---Pre Registration--- |
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----Short Courses---- |
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Through
15 Jan
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Through
2 Feb
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On-Site
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Single
Half-day
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Two
Half-day
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| DEPS/ITEA Member |
$1350
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$1450
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$1550
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$300
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$550
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| Non-member |
$1450
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$1550
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$1650
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$300
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$550
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| Government, Active Duty Military |
$850
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$850
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$850
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$300
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$550
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| Full Time Student |
$300
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$350
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$400
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$300
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$550
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If daily rates are needed, please contact DEPS personnel.
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Registration fees include participation in all Conference sessions for which the attendee qualifies; breakfast snacks, coffee breaks, and lunch
Tuesday through Thursday, the evening reception on Tuesday, and a copy of the proceedings. Non-member registrations include either a DEPS membership or an ITEA membership.
Short course registrations include student materials, refreshments, and Continuous Education Unit (CEU) credits
for successful students. Morning courses include breakfast snacks and a box lunch is provided to those attending afternoon courses.
Short courses can be purchased
separate from your Conference registration by using
this short course registration form.
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Register here!
To register for the DE T&E Joint Conference on T&E Support to Prototyping and Experimentation, please select
from one of the following options.
- Complete this form to register on-line.
Note that on-line registration does not require on-line payment.
Some organizations have installed web filters that may prevent on-line registration
from inside their facilities. If this appears to be true for you, please try again off-site
or use the registration option below.
- Print this registration form (in PDF format) and follow the instructions provided.
Persons requesting cancellation through 15 January will receive a full refund. Cancellations after
15 January are subject to a $100 cancellation fee. No refunds will be given after 2 February.
Security
The 2024 Joint DE T&E Conference will be composed of both unclassified and classified sessions.
Many sessions at the conference will also be controlled under a CUI/Limited Distribution
desgination, which further restricts participation in those sessions to employees of the U.S. Government (Dist C), U.S.
Department of Defense (Dist D), or its contractors. Attendees without security clearances or need-to-know may
attend the public-release (Dist A) sessions only.
In accordance with the Information Exchange Agreements between the United States and the United Kingdom
governments, employees from the United Kingdom government are welcome to participate in those CUI sessions
that have been given approval by the presenter's local Foreign Disclosure Officers (FDOs). Presenters are encouraged
to submit their presentations to their FDOs in a timely manner for UK approval and to let DEPS staff know when/if
their presentation has been approved before the event.
Instructions for submitting visit requests is available below. Note that entry to the classified site will
primarly be via one's Common Access Card (CAC). Participants without a CAC wishing to attend classified sesisons
will also need to follow the instructions for base access.
* Registered exhibit staff who are not attending the technical sessions do not have to meet these security requirements.
** A picture ID will be required at check-in and upon entry into the classified and CUI
sessions. Laptops, cell phones, and other such electronics will not be allowed in the classified sessions; please
do not bring them to the classified meeting site. Note taking will not be allowed in classified sessions.
*** Videotaping or audio recording of any session at this meeting is prohibited.
Please note that ALL visit requests must be received by 1500
(3pm Mountain Standard Time) on Tuesday, 30 January 2024.
Submitting Visit Requests
All attendees holding a security clearance and having access to Defense Information System
for Security (DISS) should send their visit notification via DISS as described here.
Attendees without a security clearance who wish to attend the CUI sessions should follow these
instructions instead.
Visit Requests for attendees holding a security clearance
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DoD Government/Contractor Instructions:
Eligibility and access for all DoD government and contractor attendees will be verified using DISS. Please send a visit notification to
Defense Information System for Security (DISS) SMO Code: 1LNJ44 with the following information:
Purpose of Visit: DEPS/ITEA Conference
Point of contact: Katherine Gonzales
POC Phone: (505) 998-4910
POC email: kat@deps.org
Dates of visit: 5-8 February 2024
Attendees not having access to DISS may submit their classified visit request via fax according to the
instructions to the right. Note that only those without access to DISS may use this method.
Any faxed visit requests for personnel in DISS will be rejected and required to be re-submitted through DISS.
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Non-DoD Government/Contractor Instructions:
Visit requests for attendees not having access to DISS must be typed and on your company letter head. You should use the format that is best suited for your
operation; however it must contain all applicable information below. The visit request must be signed by your security office/manager
as to verify your employment and clearance status. Without this signature, the visit request is invalid and will not be processed.
All visit requests must be faxed. Visitors can not hand carry their own visit request.
- Full name of attendee
- Job title/position
- Your company name, address, and phone number
- Last 4 of social security number
- Date of birth, place of birth and citizenship
- Clearance level and date granted
- POC: Katherine Gonzales
- Purpose of visit: To attend the 2024 DEPS/ITEA Conference
- Date of visit: 5 - 8 February 2024
- Name and signature of your security manager
Fax requests to the DEPS Conference at (505) 998-4917 or email requests to Kat@deps.org.
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Classified Site Access for attendees without valid CACs
If you intend to participate in classified sessions but do not have a valid CAC, then once
your clearance information has been sent, please contact Kat Gonzales to provide her with the
information required for Base Access: (505) 998-4910 or Kat@deps.org.
Please note that ALL visit requests and Base Access information
must be received by 1500 (3pm Mountain Standard Time) Tuesday, 30 January 2024. Absolutly no exceptions!
Visit Requests for those without security clearances
Attendees without a security clearance who wish to attend only the CUI sessions must
submit a Visit Request Letter as follows. The letter can be in the format best suited for your organization;
however it must contain all applicable information listed below.
The request must be:
- typed and on your company letter head
- signed by your company FSO, immediate supervisor, or program manager who are willing to legally verify the information
- identify you by name as a company employee
- state your citizenship
- include your date of birth and the last four digits of your social security number, and
- state that you work on either Government and/or DoD contracts that gives you a valid need-to-know of CUI Distribution C and/or D information
to be presented at the Joint DE T&E Conference (you may include the contract number(s) here if you choose).
Fax requests to DEPS Conference Security at (505) 998-4917 or email requests to DEPS Security Officer, Kat@deps.org.
If there are any questions you can reach DEPS Security at (505) 998-4910.
ALL visit requests must be received by 1500 (3pm Mountain Standard Time)
Tuesday, 30 January 2024.
Need Help?
For questions regarding visit requests, or verification of receipt, please call Kat Gonzales at (505) 998-4910 or email
Kat@deps.org.
Diversity, Equity, Inclusion, and Non-Discrimination
The Directed Energy Professional Society (DEPS) is committed to fostering an environment at all DEPS-sponsored activities in
which all can share, present and participate regardless of race, religion, skin color, sex (including pregnancy, gender identity, and
sexual orientation), national origin, age, disability, genetic information or any other reason unrelated to technical merit.
Harassment and discrimination are a serious form of misconduct which undermines the integrity of DEPS activities.
Last updated: 12 January 2024
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