Contributions were solicited for papers, presentations, and posters that support a system level view of
Directed Energy Weapons (DEW) at all distribution levels for a U.S. only audience. Those that provide a mission level perspective of DEW, helping to
provide context to the warfighters, were considered as well. Additionally, submissions from a DEW sub-system,
or technology perspective which are focused on transition to operational capability were
considered. Please contact devona@deps.org for any questions.
Topics of interest include but are not limited to:
Submission Instructions
Important Dates for Presenters
Week of 13-17 October
Authors notified of acceptance
31 October
ALL presentations and release forms due
18-20 November
DE Systems Symposium
30 November
Technical Papers due with release forms
Important dates for presenters are listed here. Expand
the catagory below to see instructions on submitting presentations, release forms, posters, as well as marking and distribution statements.
*Note: It is the responsibility of the lead author to obtain all approvals and releases for
submitted abstracts, presentations, and papers. All submitted materials including unclassified presentations
must be appropriately marked for security classification as well as identification of any distribution restrictions.
Additionally, please identify the presenter (if different from the lead author) and up-to-date contact information.
The abstract deadline has passed.
Late abstracts or oral presentation will only be accepted if previously arranged with the topic area or Symposium chair. Other post-deadline abstracts, if accepted,
will be assigned to the poster session only. Additional questions about abstracts may be directed to Devona Valdez
at devona@deps.org.This includes subject matter questions which will be elevated
to the technical committee as needed.
Authors will be notified of acceptance of their paper for presentation
the week of 13 October.
Please contact webmaster@deps.org with any technical issues regarding
abstract submission.
Note: While an automated email is sent confirming receipt of your abstract, some military
domains may block delivery of such an email. If you do not receive email confirmation, you may check
this online listing of submitted abstracts which may provide
insight into the technical program. This listing is dynamically generated based on abstracts received at the
time the page is displayed and author permissions (granted when submitted).
If the title of your abstract, or the assigned Abstract ID, is contained in this listing, it has been received by DEPS.
For organizational purposes, please label your presentation file name using your LAST NAME and your ASSIGNED ABSTRACT NUMBER.
For example: Smith_24-Systems-XXX.
Unclassified, public release (Distribution A) presentations and papers that are less than 5MB in size must be sent electronically
to Devona Valdez at devona@deps.org.
CUI Distribution C and D presentations and papers that are less than 5MB in size must be password protected and sent in an encrypted email to
Devona Valdez at devona@deps.org. Note that password must be emailed separately, and emails must be encrypted.
CUI Distribution C and D presentations and papers (or those over 5MB): Users with .mil email addresses and CACs holders
should use DoD SAFE https://safe.apps.mil/ and drop off files for Devona at
devona@deps.org.
Using DoD Safe is preferable; however, if you need to send a CD, please mail it to:
DEPS Graphics
7770 Jefferson St. NE
Suite 440
Albuquerque, NM 87109
Unclassified / CUI presentations and papers must be received by 31 October 2025.
*NOTE: No presentations will be accepted for upload onsite. Any updates made to presentations after the submission
deadline must be submitted digitally to Devona at devona@deps.org or otherwise arranged.
For organizational purposes, please label your presentation file name using your LAST NAME and your ASSIGNED ABSTRACT NUMBER.
For example: Smith_24-Systems-XXX.
Classified presentations can either be sent via SIPR dropped into an IntelDocs folder we've setup
or mailed via US Postal Service registered mail or
via FedEx to the address / contact below. All submissions, whether mailed or sent via SIPR, must be
identified as being for the DEPS Systems Symposium, with dates 17-20 November noted.
If you plan to SIPR your classified presentation, please
send to STBL@nps.edu.
Note: Classified submissions sent via SIPR should NOT be password protected.
If you plan to drop your classified presentation into the IntelDocs folder, please follow these instructions.
1. Email Chris Berhe (Symposium Chair) on SIPR at Christopher.Behre@navy.smil.mil. Chris's "Out of Office"
reply will give full instructions.
2. Name your file as specified above (e.g., "Lastname_24-Systems-xxx" where xxx is your assigned abstract number),
and DO NOT password protect the file.
3. Follow the link given in Chris's "Out of Office" email reply. If you have not registered yet, you will need to do so.
4. Look for your session (there is a folder for each classified session) to drop your presentation.
If you plan to mail your presentation, please follow instructions below: be sure and use the correct address depending on the mail option you are using.
Outer envelope:
Naval Postgraduate School
Attention: Document Control, Code 00M
1411 Cunningham Rd, Room B13
Monterey, CA 93943-5015
Inner Envelope
Naval Postgraduate School
Attention: Sonia Hayes, Code 00M
1411 Cunningham Rd, Room B13
Monterey, CA 93943-5015
When sending Fed-X, please mail at least 7 days prior to the appropriate due date to ensure on time delivery.
When sending via USPS, please mail at least 14 days prior to due date to ensure on-time delivery.
All Classified presentations must be received by 31 October.
Please be sure and mail classified submissions in sufficient time to ensure delivery by the advertised due date.
Authors are encouraged to submit papers as well as presentations. Submitted papers may, upon author
approval, be forwarded for consideration by editors of the Journal of Directed Energy,
a peer-reviewed publication.
Papers are due on or before 30 November and should be submitted in either Microsoft
Word format, which is preferred, or Adobe Acrobat format (pdf file). Specific format
instructions can be found on the following link: Journal Author
Instructions with the following exceptions: no page limit, single space paragraphs, double space between paragraphs
and integrated figures and tables. Include full information (including address, phone,
fax, and email) for corresponding author. It is the authors' responsibility to ensure that
the paper has not been published, nor under consideration, elsewhere.
Some abstracts have been assigned to the poster session scheduled for Tuesday evening during the
exhibitor reception. In addition, those making oral presentations may opt to also make a poster
presentations. Please contact the chairperson of your assigned session as they are populating
the poster session now.
There will be BOTH an Unclassified, Open/Distribution A poster session as well as a CUI/Limited
Distribution poster session during the exhibitor reception this year.
Each poster will be allotted 3 ft. by 6 ft. of usable space, and push pins will be provided.
DEPS does not have the ability to print posters onsite, so please plan accordingly. Either traditional
posters or printed slides will be accepted. A large single-poster style template, originally created by the AFRL, is provided to
presenters here in PDF format,
with the PowerPoint file available for download here.
(Note: if, rather than automatically initiating a download, the link attempts to display in your browser,
use your mouse to right-click on the link and select "Save Link As" to download the pptx file to your computer.)
Important note: Posters require release forms (see below) and must be assigned the appropriate authorized Distribution Statement as
well as with the pertinent security markings in order to be posted.
Posters do not need to be submitted ahead of time. Bring them with you onsite. If you wish to publish the poster in the proceedings,
please submit a digital version to Devona by the end of the event.
Release forms are required for all papers and presentations (oral or poster) submitted to the
2025 DE Systems Symposium.
These PDF release forms can be completed electronically with a digital signature, or printed for signature and submission.
It is the responsibility of the lead author to obtain all approvals and releases for
submitted presentations and papers. Submission instructions are provided on the form itself.
Note that poster papers are considered presentations and the presentation release
form should be used in those cases.
Release forms, as well as questions, should be submitted to devona@deps.org.
Security Markings
Classified materials must be marked In Accordance With DoD 5200.1-R, Sections 5.2,
5.3 and 5.4, and Executive Orders 12958 and 13526 "Classified National Security
Information." All classified presentations must include the classified by or derived from information, as
well as the "declassify on" date.
CUI materials must be marked in accordance with DoD Instruction 5200.48, "Controlled Unclassified
Information (CUI)," issued in March 2020. This marking
guide can be used as an example.
Distribution
Distribution statements of technical documents must be identified in accordance with
DoD Directive 5230.24, dated 23 AUG 2012, Enclosure 4 (page 14). Only presentations and papers with
distribution statements A, C, and D will be presented.
All presentations must have an authorized distribution statement on the first page.
Presentations containing Distribution Statements B and E will not be presented at the
DE Systems Symposium.
All papers must have an authorized distribution statement on the first page. Papers
can be Distribution A, C, or D only. Distribution Statements B, E and F will not be accepted.