|
Attendance Information
Attendance at the Directed Energy Systems Symposium and its short courses is limited to U.S. citizens
who are employees of the U.S. Government or its contractors
and hold necessary security clearance and/or need-to-know.
Note that the technical sessions of the Systems Symposium have limited participation requirements.
Please be sure to read the security information below.
Location & Accommodations
Technical sessions of the Directed Energy Systems Symposium will be held at the Hyatt Regency Monterey Hotel
(Visit the hotel website,
but use the link below to book your room), 1 Old Golf Course Road,
Monterey, California and at a nearby offsite location within walking distance.
Although a shuttle bus will be available, most Symposium attendees choose to walk between venues. Private auto access to
the offsite location is greatly restricted, and parking is extremely limited.
DEPS has negotiated a block of rooms at government rates for Symposium attendees at the
Hyatt Regency Hotel.
To make a reservation at these reduced rates, use the hotel's online reservation system from the link below, or call the hotel
directly at 800-233-1234 and use group code: G-DEP5. Make your reservation early; the room
block will expire on Friday, 24 October 2025.
Reserve your room here!
The Hyatt Regency Monterey Hotel reserves the right to enforce their policies, procedures, and cancellation fees.
Please note that the Hyatt strictly enforces a 72-hour cancellation policy.
DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals taking place at the hotel including breakfast and lunch Wednesday and Thursday, and any evening and specialty functions that may be planned. For
those companions who do not want to be tied to scheduled meal functions, we also offer a reception only
option which includes only the Tuesday evening reception.
Companion tickets
can be purchased either with your symposium registration (below), or separately using
this online companion registration form.
Upon arrival, those checking the "companion information needed" box on the registration will have a dedicated meeting to include information on local points of interest. To assist companions in making plans for their stay,
an onsite specialist will meet with interested parties on Tuesday at 9:30am. Companions can then decide individually or as a group, what local attractions and/or tours they would like to attend.
Registration & Fees
| Systems Symposium Registration Rates |
| |
| |
---Pre Registration--- |
|
| |
Through
31 Oct
|
Through
14 Nov
|
On-site
|
| |
| DEPS member |
$1350
|
$1450
|
$1550
|
| Non-member |
$1450
|
$1550
|
$1650
|
| Government Employee (1) |
$850
|
$850
|
$850
|
| Esteemed Leader (2) |
$300
|
$350
|
$400
|
| Qualifying Full-time Student (3) |
$300
|
$350
|
$400
|
| Other Full Time Student |
--Full price based on membership status--
|
* Note that registration will shut down when we reach maximum attendance.
We encourage you to
register early since onsite registration may not be available.
(Also note that only those who have previously submitted their visit requests
will be able to register onsite if it is available.) |
|
| |
| Half-day short course |
$300 |
| |
| Full-day short course |
$550 |
| |
|
Two half-day courses can be selected for the price of a full-day course.
|
|
|
|
|
Registration fees include participation in all Symposium sessions for which the attendee qualifies, breakfast snacks(1), coffee breaks,
lunch Tuesday through Thursday, and the evening reception on Tuesday.
Short course registrations include all student course materials and Continuous Learning Point (CLP) credits for successful students. Additionally,
morning courses include breakfast snacks, and a box lunch is provided to those attending afternoon courses.
Short courses can be purchased separate from your Symposium registration by using
this short course registration form.
(1) Government registration fee includes everything that the standard registration fees do with the exception
of breakfast. Breakfasts are not included with the government registration; however, they will be available as an additional
separate purchase at $17 each day. If need to purchase these separately, please register first, then contact the DEPS office
to add Government breakfasts to your registration if using a different credit card.
(2) Esteemed Leaders are fully retired DEPS members no longer working in the field but have a desire to
keep up with the DEPS community. If this is you and you are willing to volunteer for two half-days of service
during the Symposium, we would love to have you. In exchange for your help in putting on a successful program,
we can offer a reduced rate for your attendance to the overall symposium. Please email
Raheela@deps.org for more information.
(3) Full time students will be admitted at reduced charge provided they agree to assist DEPS staff
for two half-days of service.
If this condition is not met, students will be required to pay the full registration fee.
>>> Register Here <<<
To register for the Directed Energy Systems Symposium, please select from one of the following
options:
- Complete this form to register on-line.
*Note that on-line registration does not require on-line payment.
[Some organizations have installed web filters that may prevent on-line registration
from inside their facilities. If this appears to be true for you, please try again off-site
or use the registration option below.]
- Print this registration form (in PDF format) and follow the
instructions provided.
Persons requesting cancellation through 31 October will receive a full refund. Cancellations after
31 October are subject to a $100 cancellation fee. There will be no refunds for short courses after
10 November or for the event after 14 November.
Security
The 2025 DEPS DE Systems Symposium will be composed of both classified and unclassified, limited
distribution (CUI) sessions. The highest level of classified information to be presented at the 2025
DE Systems Symposium will be SECRET/NOFORN. See below for security requirements for individual sessions.
Note: Registered companions and exhibit staff who do not attend program sessions do not
have to meet these security requirements.
Submitting Visit Requests and Attendance Requirements
All persons wishing to attend the 2025 Systems Symposium must submit a visit request and
meet the requirements for sessions they wish to attend. Select the checkbox next to your desired attendance
level to view detailed visit request requirements/instructions for that option.
| 