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Attendance Information
Technical sessions of the Directed Energy Systems Symposium will be held at the
Hyatt Regency Monterey Hotel, 1 Old Golf Course Road,
Monterey, California and at a nearby offsite location within
walking distance. Although a shuttle bus will be available, most
Symposium attendees choose to walk between venues. Private auto access to
the offsite location is greatly restricted, and parking is extremely limited.
DEPS has negotiated a block of rooms at government rates for Symposium attendees at the
Hyatt Regency Hotel.
To make a reservation at these reduced rates, use the hotel's online reservation system, or call the hotel
directly at 800-233-1234 and use group code: G-DEP5. Make your reservation early; the room
block will expire on Friday, 24 October 2025.
Reserve your room here!
The Hyatt Regency Monterey Hotel reserves the right to enforce their policies, procedures, and cancellation fees.
Please note that the Hyatt strictly enforces a 72-hour cancellation policy.
DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies.
Companions
Companions are always a welcome addition to any DEPS meeting. To encourage them,
we offer companion meal options at an additional cost. Our full meal option includes all meals taking place at the hotel including breakfast and lunch Wednesday and Thursday, and any evening and specialty functions that may be planned. For
those companions who do not want to be tied to scheduled meal functions, we also offer a reception only
option which includes only the Tuesday evening reception.
Companion tickets will be available for sale when registration opens through
an online form that will be available here.
Upon arrival, those checking the "companion information needed" box on the registration will have a dedicated meeting to include information on local points of interest. To assist companions in making plans for their stay,
an onsite specialist will meet with interested parties on Tuesday at 9:30 am. Companions can then decide individually or as a group, what local attractions and/or tours they would like to attend.
Registration & Fees
Note that the technical sessions of the Systems Symposium have limited participation requirements. More security information will be available soon.
Attendance for the DE Systems Symposium and its short courses is restricted to U.S. citizens who are employees
of the U.S. Government or its contractors.
Registration for the event will be available here soon, although the fee matrix is already available for your reference below.
| Systems Symposium Registration Rates |
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---Pre Registration--- |
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Through
20 Oct
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Through
14 Nov
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On-site
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| DEPS member |
$1350
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$1450
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$1550
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| Non-member |
$1450
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$1550
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$1650
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| Government Employee (1) |
$850
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$850
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$850
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| Esteemed Leader (2) |
$300
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$350
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$400
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| Qualifying Full-time Student (3) |
$300
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$350
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$400
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| Other Full Time Student |
--Full price based on membership status--
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* Note that registration will shut down when we reach maximum attendance.
We encourage you to
register early since onsite registration may not be available.
(Also note that only those who have previously submitted their visit requests
will be able to register onsite if it is available.) |
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| Half-day short course |
$300 |
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| Full-day short course |
$550 |
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Two half-day courses can be selected for the price of a full-day course.
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Registration fees include participation in all Symposium sessions for which the attendee qualifies, breakfast snacks(1), coffee breaks,
clunch Tuesday through Thursday, and the evening reception on Tuesday.
Short course registrations include all student course materials and Continuous Learning Point (CLP) credits for successful students. Additionally,
morning courses include breakfast snacks, and a box lunch is provided to those attending afternoon courses.
Short courses can be purchased separate from your Symposium registration by using
a form that will be available here soon.
(1) Government registration fee includes everything that the standard registration fees do with the exception
of breakfast. Breakfasts are not included with the government registration; however, they will be available as an additional
separate purchase at $17 each day. If need to purchase these separately, please register first, then contact the DEPS office
to add Government breakfasts to your registration if using a different credit card.
(2) Esteemed Leaders are fully retired DEPS members no longer working in the field but have a desire to
keep up with the DEPS community. If this is you and you are willing to volunteer for two half-days of service
during the Symposium, we would love to have you. In exchange for your help in putting on a successful program,
we can offer a reduced rate for your attendance to the overall symposium. Please email
Raheela@deps.org for more information.
(3) Full time students will be admitted at reduced charge provided they agree to assist DEPS staff
for two half-days of service.
If this condition is not met, students will be required to pay the full registration fee.
Online registration and other registration options will be available here soon. Please check back.
Persons requesting cancellation through 20 October will receive a full refund. Cancellations after
20 October are subject to a $100 cancellation fee. There will be no refunds for short courses after
10 November or for the event after 14 November.
Diversity, Equity, Inclusion, and Non-Discrimination
The Directed Energy Professional Society (DEPS) is committed to fostering an environment at all DEPS-sponsored activities in
which all can share, present and participate regardless of race, religion, skin color, sex (including pregnancy, gender identity, and
sexual orientation), national origin, age, disability, genetic information or any other reason unrelated to technical merit.
Harassment and discrimination are a serious form of misconduct which undermines the integrity of DEPS activities.
Last updated: 28 August 2025
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