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Exhibits, Hosting Opportunities, and Hospitality Suites
The 2025 Annual Directed Energy Systems Symposium, to be held in Monterey, California on 17-20 November 2025, will provide an
opportunity for your organization to exhibit, host a catered event, and/or obtain a hospitality suite for the week. This page describes
these opportunities and provides details on submitting an application.
Exhibits
Commercial, academic, and government exhibits will play an integral part in the Directed
Energy Systems Symposium.
Eight by ten foot exhibit spaces, issued on a first-come, first-served basis, are
available for $3000 ($2700 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
| Exhibit Application Fees |
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DEPS Sponsor Rate |
Non-Sponsor Rate |
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$2700 |
$3000 |
Fees include two (2) complimentary registrations!
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Exhibit fees include two complimentary registrations: one full-event registration and one
exhibit-only registration. A full-event registration allows the staff to attend technical sessions of the
Symposium. Exhibit-only registrations include all catered meals, breaks, and receptions Tuesday through Thursday,
but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance.
Additional exhibit-only staff registrations will also be available at a reduced price once registration opens.
To apply for an exhibit space, complete this on-line Exhibit
Application.
Once your exhibit application has been submitted, your exhibit staff
will register using a separate registration form to be available here when registration opens.
Note that exhibit staff attending technical sessions must meet the same security requirements
as other Systems Symposium registrants. Specific requirements will be available soon.
Exhibitor Information *
| Exhibit Set Up: |
Monday 17 November |
1200-1700 |
| Exhibit Hours: |
Tuesday 18 November |
0700-0830 |
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1300-1600 |
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1730-1930 (Exhibitors Reception) |
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Wednesday 19 November |
0700-1700 |
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Thursday 20 November |
0700-1600 |
| Tear Down: |
Thursday 20 November |
1600-1800 (not before!) |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting
Corporations may also consider co-hosting a catered event at the Systems Symposium. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Tuesday, Wednesday, Thursday): $2000 each
- Lunches (Tuesday, Wednesday, Thursday): $3500 each
- Exhibitors Reception (Tuesday Evening): Light Hors d'oeuvres - $4500
All host opportunities are available on a first-come, first-served basis.
To offer to host one of the catered events at the Systems Symposium, please complete this
Event Host Application.
Hospitality Suites
Three hospitality suites will be available at the
Hyatt Regency Monterey
during the Systems Symposium. A suite is available for the week (check-in Monday and
check-out Friday) and runs $2500 for the four nights. This price is for room only (king sized bed included) - all other expenses must be
arranged with the hotel.
Suites are available on a first-come, first-served basis. To request a suite, please
complete this Hospitality Suite Application.
Questions
For more information on exhibits, hosting opportunities, or obtaining a Hospitality suite,
contact Cynnamon Spain at cynnamon@deps.org or call
505-998-4910.
Last updated: 28 August 2025
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