DIRECTED ENERGY PROFESSIONAL SOCIETY


Annual DE Symposium
Exhibits and Event Hosting
13-17 February 2017 Huntsville, Alabama

The 19th Annual Directed Energy Symposium, to be held in Huntsville, Alabama on 13-17 February 2017, will provide an opportunity for your organization to exhibit. and/or host a catered event. This page describes these opportunities and provides details on submitting an application, which will be available soon.

Exhibits           Event Hosting           Hospitality Suites

Exhibits

All exhibit spaces have been sold. If you would like to be placed on a waiting list for any possible cancellations, please contact Cynnamon Spain at cynnamon@deps.org or 505-998-4910. You might also accomplish some of your exhibit goals by hosting a catered event (see below).


Commercial, academic, and government exhibits will be an integral part of the 19th Annual Directed Energy Symposium, to be held at the Westin Huntsville in Huntsville, Alabama on 13-17 February 2017. Eight by ten foot exhibit spaces, issued on a first-come, first-served basis, are available for $2500 ($2200 for DEPS Sponsors) and include a 6-foot table, two chairs, and a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services will be obtainable from our convention services firm. Contact Cynnamon Spain at cynnamon@deps.org or 505-998-4910 for details.

Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration. A full registration allows the staff to attend technical sessions of either event. Exhibit-only registrations include all catering Monday through Thursday, from breaks to receptions, but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance.

Additional Exhibit-Only Registration Fees
Through 16 Jan Through 10 Feb On-site
$450 $500 $550

Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded to a full event registration for a cost of $475. Note that exhibit staff requesting full registrations must meet the same security requirements as event registrants. Please see Security for further details.

Exhibitor Information *
Exhibit Set Up:    Monday 13 February    1200-1700
Exhibit Hours:
     Tuesday 14 February    0700-1530
     Tuesday 14 February    1700-1930  (Exhibitor Reception)
     Wednesday 15 February    0700-1600
     Thursday 16 February    0700-1500
Tear Down:    Thursday 16 February    1500-1800

*Notes: Times subject to change until 21 days prior to the event. Exhibitors are not permitted to tear down early due to insurance risks. Please be sure you make your flights according to the posted schedule.


Event Hosting

Corporations may also consider hosting a catered event at the Symposium. All hosts receive recognition on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing the host and napkins with the host's corporate logo are used. Reception hosts also receive verbal recognition of their contribution. Host opportunities are as follows:

  • Breakfasts (Tuesday, Wednesday, Thursday): $1000 each
  • Lunches (Tuesday, Wednesday, Thursday): $1500 each
  • Exhibitor Reception (Tuesday Evening) - Exhibits, Entertainment: $4000

All host opportunities are available on a first come, first served basis. To offer to host one of the catered events at the Annual Symposium, please complete this Event Host Application.


Hospitality Suites

Hospitality suites will be available at the Westin Huntsville during the Annual Symposium. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $1500 for the four nights. This price is for room only -- all other expenses must be arranged with the hotel.

Suites are available on a first-come, first-served basis. To request a suite, please complete this Hospitality Suite Application.


Questions

For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite, contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910.

 
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Last updated: 10 February 2017