Exhibits, Hosting Opportunities, and Hospitality Suites
The 2025 Annual Directed Energy Science and Technology Symposium, to be held in Colorado Springs, Colorado
on 12-16 May 2025, will provide an opportunity for your organization to exhibit, host a catered event,
and/or obtain a hospitality suite for the week. This page describes these opportunities and provides
details on submitting an application.
Exhibits
Commercial, academic, and government exhibits will be an integral part of the
2025 Annual Directed Energy Science and Technology
Symposium, to be held 12-16 May in Colorado Spring, CO.
Eight by ten foot exhibit spaces, issued on a first-come, first-served basis, are available for $3000 ($2700 for
DEPS Sponsors) and include a 6-foot table, two chairs, and a trash can.
(Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.)
Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration.
A full registration allows the staff to attend all technical sessions. Exhibit-only registrations include all catering Tuesday
through Thursday, from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
Additional Exhibit-Only Registration Fees
|
Through 14 April
|
Through 9 May
|
On-site
|
$725
|
$775
|
$825
|
|
Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which
covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can
be upgraded to a full event registration for a cost of $725.
To apply for an exhibit space, complete this online Exhibit Application.
Note that submitting an online application does not require online payment.
Once your exhibit application has been submitted, your exhibit staff
will register using a separate registration form to be available here when Symposium registration opens.
Note that exhibit
staff requesting full registrations must meet the same security requirements as event registrants.
Security details will be available on the Symposium page.
Please see Security for further details.
Exhibitor Schedule *
Exhibit Set Up: |
Monday 12 May |
1200-1700 |
Exhibit Hours: |
Tuesday 13 May |
0700-1530 |
|
|
1730-1930 (Exhibitor Reception) |
|
Wednesday 14 May |
0700-1700 |
|
Thursday 15 May |
0700-1600 |
Tear Down: |
Thursday 15 May |
1600-1800 (not before!) |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting Opportunities
Corporations may also consider hosting a sponsored event at the Symposium. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts: $2000 each (Tuesday, Wednesday, Thursday, Friday)
- Lunches: $3500 each (Tuesday, Wednesday, Thursday)
- Exhibitors Welcome Reception (Tuesday Evening): $4500 - Light Hors d'oeuvres
All host opportunities are available on a first come, first served basis.
To offer to host one of the catered events at the Annual DE S&T Symposium, please complete
this Event Host Application.
Hospitality Suites
Hospitality suites will be available at the Symposium hotel
during the Annual Symposium. A suite must be purchased for the entire time (i.e., Monday - Thursday
nights) and runs $2500 for the four nights. Check in Monday and check out Friday. This price is for room
only, king bed included -- all other expenses must be arranged with the hotel.
Three suites are available on a first-come, first-served basis.
To request a suite, please complete this Hospitality Suite Application.
Questions
For more information on exhibiting or hosting opportunities,
contact Cynnamon Spain at cynnamon@deps.org or call
505-998-4910.
Last updated: 30 January 2025